Sponsorship

• Sponsorship is the payment made by you to us to assist us to carry out the Sponsored Activity.
• To assist us to undertake the Sponsored Activity, you agree to pay us the Sponsorship Amount upon submitting your booking request via our online portal.
• As the Organiser, we will
• a) carry out the Sponsored Activity;
• b) acknowledge that you are a sponsor of the Sponsored Activity whenever reasonable including in printed material distributed by us in relation to the Sponsored Activity or other event within which the Sponsored Activity takes place.
• Intellectual property rights:
• a) We may ask you to supply us with a copy of your trademarks, service marks, symbols and logos ('Trade ID') so that we may use the Trade ID in materials related to the Sponsored Activity. We will identify precisely how and where we intend to use the Trade ID. You may refuse our request at your absolute discretion. If you agree to our request, then:
• i) you grant to us a license for the use of the Trade ID or any part of it for the sole purpose of and only to the extent necessary, enabling us to perform our obligations;
• ii) we acknowledge that our right to use your Trade ID is limited to use exclusively in relation to the Sponsored Activity.
• b) We must:
• i) hold any goodwill in any of the Trade ID as bare trustee for you and unconditionally assign the same to you on demand;
• ii) not do or omit to do anything that might jeopardise the validity of any Trade ID; and
• iii) promptly notify you of any unauthorized use in Australia of any of the Trade ID of which we become aware.
• c) All intellectual property (including the Trade ID) you create remains your property.
• d) All Intellectual property we create in relation to the Sponsored Activity belongs to us unless otherwise agreed in writing.
• e) You must clearly identify any of your intellectual property (including the Trade ID) that we hold together with any restrictions upon its use before it is utilised during the Sponsored Activity.

Changes / Refund

• If it becomes necessary to change or reschedule the event to a different date or venue, your participation will be automatically transferred to the new event without the option of a refund.
• Changes to the event can be communicated to you verbally or by email.

Best Practice Software’s Responsibilities

• We can ask you to:
• a) obey the relevant laws;
• b) prevent any damage;
• Our directions may include, but are not limited to:
• a) refusing to allow, or stopping displays, product demonstrations or other uses of your allocated space;
• b) specifying display area wall heights and coverings;
• c) approving or disapproving the content and presentation of your materials;
• d) deciding times and days that you can set up and dismantle displays;
• e) deciding how you, your employees, contractors or agents use event entry access;
• f) setting conditions for moving goods and displays before, during and after the event;
• g) setting restrictions on taking photographs and/or video recordings;
• h) specifying how you can use audio visual equipment, wi-fi and media and how you can demonstrate machines;
• i) making health and safety requirements.

Your Responsibilities

• You are not a tenant at the event space. You cannot transfer it, share it, co-brand it, or assign your rights to another person without our written permission. If we do give our written permission, both you and the person whom you assign your rights must agree to terms and conditions. This extends to any additional special contract that we may require as a condition of allowing you to assign.
• You must not include any other company, reseller or partner logo, apart from your own company logo, without first obtaining the express permission.
• You must:
• a) use your space only to display and promote goods and/or services;
• b) follow our directions as soon as possible and pay any associated costs;
• c) follow relevant laws, meet OH&S and venue guidelines, and avoid damaging a person or property;
• d) keep your space clean and tidy, and immediately remove all your materials when the event ends. If you do not, we will charge you a fee to do so; and
• e) not do anything that may interfere with the smooth running of the event, including, but not limited to, encouraging guests to view goods and services in another location.

Payment

• Best Practice will provide you with an invoice stating the amount payable.
• Sponsors who have reserved seat/s and do not attend the Saturday Night Gala Dinner will incur a $80 fee for each non-attendance.
• 100% within 30 days of receipt of invoice.
• All quoted prices include GST.

General

• These terms and conditions are governed by the laws of the State of Queensland, Australia.
• Any rights or obligations under these terms may not be assigned or otherwise transferred to any other person or entity without our approval.
• You will take due care to prevent injury and property damage. We are not responsible for any damage caused by your acts or omissions.
• You must maintain current public liability insurance during the event dates.
• We do not make any representations of warranties about you or your requirement; we are not liable for any person's injury or death, property damage, economic loss, or any indirect, special or consequential damages to do with the event.
• You indemnify us from and against any claims, damages, losses and costs we may incur because of:
• a) any breach of the terms and conditions;
• b) any of your displays or product demonstrations; and
• c) any of your acts or omissions to do with the event, including any negligence and wrongdoings.

To accept the booking, please apply via the online portal. By submitting your booking request online, you confirm that you understand that you are entering into a legally binding contract to participate and that you acknowledge and agree that you must observe and are bound by the Terms of this sponsorship application.